A virtual data room is an online service that makes it easy for businesses to share confidential documents and files. These tools are used in various purposes, but are especially useful during due diligence in mergers and acquisitions. These tools can make reviewing more efficient and cost-effective, as buyers don’t have to travel to a office to look over large volumes of documents.

A reliable VDR will let you store and protect your sensitive information with an extensive access control system and two-factor authentication. It also records all activities with a complete audit trail. This can prevent leaks of data, and provide peace of mind when negotiating an agreement. You should also look for a feature that allows you to add watermarks to documents in order to hinder downloading data room for startup and printing. This is a crucial feature for a bank for instance, as it protects their reputation from the risk of sensitive data falling into the wrong hands.

It is also important to choose a platform which supports both desktop and mobile devices. This is important for your team and will ensure that users benefit the most from the software. You should be able to modify your interface and create folder structures for different groups of documents. Lastly, you should consider the possibility of allowing electronic signatures on documents. This is an important feature for financial professionals and will make it easier to close deals.