If it’s for merger or acquisition due diligence or capital raising or tendering, getting all the facts before making critical decisions requires combing through tens of thousands of confidential documents. If the appropriate information is in right hands at the right time it can accelerate the process and reduce risk. This information is not always readily available and is often hidden behind inconvenient tools for file sharing which do not offer auditing capabilities, document specific permission settings and dynamic watermarks needed for business transactions that are strategic in nature.

A better option is to use a data room management software that offers an approach that is top-down to organizing files and allows users to organize their documents into simple folders according to the type of information shared or the process. Many providers will also offer the ability to search for files based on various criteria from keywords to optical character recognition (OCR).

The most important feature is to be able to share and view documents with high-definition. This means that all users can clearly see the data regardless of the device they are using. Data room management software typically permits granular security settings to determine who can print, view and download files in the virtual data space.

Certain providers provide a custom plan based on specifics of the transaction, whereas others concentrate on tools for M&A diligence or specialize in specific industries. Firmex is one such example. is a specialized platform that legal and financial service firms use to handle complex processes such as compliance and litigation as well http://www.giantdataroom.com/15-tips-to-work-from-home-more-efficiently as diligence.