Board meetings are where the ideas for the company’s growth are discussed, discussed and ultimately voted on. These discussions should not be held in a vacuum. They must be guided by established rules for board meetings to ensure that the discussion stays on track, and ensure that all directors are heard and that everyone understands the decisions taken.
It is crucial to have a clear agenda. This should be sent to all directors before the meeting so that they can prepare for the meeting. The agenda should include all staff or committee reports, as well as any urgent issues that must be discussed at the meeting.
It’s also important to decide on the location and time of your meeting so that it fits with your directors’ schedules. This will ensure that a quorum is present, and that you can get the most out of your board meeting by allowing as many board members to attend as much as possible. It is also important to consider the accessibility of your meeting place is, especially if have members with disabilities or other accessibility issues.
The board meeting must have clear rules around the use of video and audio recording devices. It could be limited to a specific room within the building or only one camera mounted on tripod. What constitutes a reasonable limit varies from one business to another however, establishing specific guidelines will stop meetings from turning into side discussions that eat up valuable time.