A virtual dataroom is a software solution for companies that permits authorized users access to documents in a secure and safe way. It stops leakage of information and protects sensitive business data away from competitors. This is especially beneficial for organizations who need to communicate with external parties. For instance, if lawyers and accountants need to look at your business documents, it is important to ensure that the process is done safely. A VDR is the perfect solution in this situation.
Virtual data rooms are used by a variety of law firms and investment banks to conclude M&A deals and capital raisings, corporate financing, insolvency proceedings, licensing agreements, joint ventures contracts for procurement or to share documents related to litigation. They also provide secure online access to due diligence documents to potential buyers, which saves time and money by removing the need to print and courier large papers and schedule offline meetings.
Security, user-friendliness and custom options are the most crucial characteristics of a virtual space. A reliable service will offer the ability to grant access to users in a variety of ways, including multi-factor authentication, bulk user invitation and an easy group configuration. It should include a chat feature integrated and a search tool to aid with navigation. It should also be available in multiple languages and on a variety devices.
The best VDR providers offer a 24 hour customer service team that is able to answer your questions. They should offer a live chat feature, and also provide assistance in the language of your choice. Furthermore, they should have multiple data centers and physical storage locations to minimize downtime in the event of an outage or disaster.